TERMS AND CONDITIONS: ARTIST ALLEY
COMIC CON BALTICS® 2019
STANDARD TERMS AND CONDITIONS: ARTIST ALLEY
- Defined Terms
READ THESE TERMS AND CONDITIONS CAREFULLY. By contracting to rent an artist table at Comic Con Baltics and by exhibiting your art at Artist Alley, you agree to abide by these Standard Terms and Conditions (the “Standard Terms”). The “Event” means Comic Con Baltics, currently scheduled September 21-22, 2019 (“Event Dates”) at the Litexpo Convention Center (“Event Facility”). The Event is owned, produced, and managed by The public institution “Buvau kine” and Small Partnership “Renginio genas”. “CCB” means: Comic Con Baltics event organizers. “Artist” means: (I) the artist, (II) the artist’s company, (III) those staffing the artist’s table or otherwise acting as artist’s representative or agent with regard to the Event; (IV) any other entity or a person that applied for artist space rental and signed this contract for artist; and (V) each of artist’s owners, officers, directors, members, shareholders, employees, contractors, agents, representatives, and invitees. Artist Alley Packet and Regulations are rules and regulations for Artists. “Minor” means a person under 18 years old. Artists are solely responsible for verifying age where applicable.
- Contract Acceptance & Remedies
This contract shall become binding and effective when fully executed by both Artist and CCB. If Artist violates this Agreement, the Standard Terms or other CCB Policies, or any of the Artist Alley Packet and Regulations, CCB may in its sole discretion and without limiting any of its other remedies, close a table, withdraw acceptance of this Agreement, or refuse to permit the Artist to participate in future events.
- Qualifications of Artist
To participate in Artist Alley, Artist must register at http://bit.ly/2JCX6RY All applicants may be required additional information about their business and the art that they intend to exhibit.
- Payment Terms
Artist must pay one hundred percent (100%) of the total Comic Con Baltics 2019 Artist Alley Table Package fee immediately upon applying for Artist Alley on-line.
- Artist’s Failure to Pay
(a) If Artist fails to make any payment required by that payment’s deadline, CCB may terminate the Agreement and Artist’s participation in the Event immediately without further notice. (b) Applications will not be accepted unless an Artist has complied with all past financial obligations to date with respect to CCB. (c) CCB reserves the right at its discretion to refuse Artist permission to move in and setup a table if any payment due to CCB is in arrears.
- Assignment of Table Space
CCB has the sole discretion to assign Artist Alley table space. Such assignment does not imply that similar space will be assigned for future events. CCB reserves the absolute right to change the floor plan or to move an Artist to another location prior to or during the Event.
- Table Space Occupancy
CCB has sole discretion to designate hours and dates for installing, occupying, and dismantling tables. If Artist fails to install its display in its assigned space by one hour before the Event opens or leaves its space unattended during the Event hours, CCB shall have the right to take possession of the space and no refund will be due to Artist. Artist may not dismantle the display until the Event is officially closed by CCB.
- Artist Alley Passes
Provided the Artist has paid in full on time, the Artist shall receive one Artist Alley Pass for the One Table or Two badges for two Table Packages. For an additional fee, Artist may purchase up to two additional Artist Alley Passes per Artist Alley Table Package.
- Artist Alley Packet and Regulations
Before the Event, CCB will prepare an Artist Alley Packet and send it by email. The Artist Alley Packet will include information essential to participation in the Event, including registration information, table display rules, and move-in/move-out schedules. Artist agrees that all information containing terms and conditions provided to Artist by CCB shall be deemed fully read and that Artist shall thereby be bound. Whether or not in Artist Alley Packet or Regs, Artist and all those attending the Event on Artist’s behalf shall abide by all CCB Policies posted on www.ccbaltics.com.
- Conduct at Event and Table
Artist shall conduct itself at all times in accord with normal standards of decorum and good taste at an event open to minors, and in accord with the Code of Conduct. All exhibits shall display products or services in a tasteful manner as determined in CCB sole discretion. Live animals, nudity, partial nudity, carnival-type attractions, and gambling are prohibited. Entertainment or advertisements outside of an Artist’s table are prohibited. The aisles, passage ways, and overhead spaces remain strictly under control of CCB and may not be blocked. No signs, decorations, banners, advertising material, or special exhibits will be permitted in any of these spaces except by special written permission of CCB. Those staffing the Artist’s table or acting on Artist’s behalf must remain within the Artist’s table space while working.
- Sound Policy & Excessive Noise
Artists are prohibited from operating noise-creating devices such as but not limited to music, bells, horns, or megaphones, and shall pay the costs of removal of such items.
- Fire and Safety Laws
Artist shall comply local fire and safety laws at all times. Artist is solely responsible for ensuring its compliance with such laws.
- Anti-Piracy Policy/Grey Market Goods
Sale, distribution, or display of “Infringing Content” is strictly prohibited at the Event. “Infringing Content” is material that violates any copyright, trademark, patent, trade secret, privacy or publicity rights, or is defamatory to or violates the privacy, of any person or entity, such as but not limited to pirated, grey market, unlicensed, or bootlegged products, merchandise, costumes, characters or art work. Artist represents and warrants that its table shall not contain, display, sell, distribute or make available any Infringing Content, and that the Artist shall not play or permit the playing or performance of, or distribution of any copyrighted material at the Event unless it has paid all required royalties, fees, or other payments and has obtained all necessary licenses in writing.
- Only Original Art at Artist Alley
All items on sale and display must be the original creation of the Artist. Artist shall not copy, sell or display any counterfeit or official products or merchandise, regardless of whether Artist has a license from the Intellectual Property holder to do so.
- No Weapons or Adult Material
No firearms, weapons or adult materials of any kind (“Prohibited Materials”) may be sold at Artist Alley.
- Event Listings, Promotions, & Live Simulcasts
Artist agrees that its Event participation is to widely promote popular culture, and to reach fans internationally. In order to permit fans to participate in the Event CCB promotes the Event widely and may “live” simulcast portions of it (“Promotional Purposes”). Artist gives CCB permission to take still photographs and moving sound and audiovisual recordings of Artist’s table, artwork, products, productions, signs and personnel displayed in places open to Event attendees at the Event (“Public Displays”) during and after the open hours of the Event in any manner or medium For Promotional Purposes, Artist expressly grants to CCB a fully paid, perpetual nonexclusive license to display, reproduce, and distribute artist, company and product information, art, names, logos, trademarks, copyrighted materials, voices, and likenesses in Public Displays at the Event, or that Artist provides to CCB for Promotional Purposes.
Specifically, but without limitation, Artist grants CCB the right to simulcast “live” Artist’s Public Displays by means of radio (terrestrial and digital radio), television, the internet, and wireless/mobile systems or similar live streaming internet platforms, and all related services, software, and networks that allow for authorized streaming and distribution of video content over the internet (but not for downloads by the end viewer) .
- Permits and Taxes
Artist shall obtain any licenses, permits, or approvals (“Permits”) under local law applicable to its activities at the Event at its sole expense. Artist shall obtain any necessary tax identification numbers and permits and shall be solely responsible for paying all taxes, including but not limited to sales taxes, license fees, use fees, or other fees, charges, levies, or penalties that become due to any governmental authority in connection with its activities at the Event.
- Cancellation by Artist
Artist may cancel participation in the Event at any time upon written notice to CCB. CCB must receive written notice of cancellation by email to: firstname.lastname@example.org If CCB receives such notice of cancellation on or before August 20, 2019 (the “Cancellation Deadline”), CCB, will retain fifty percent (50%) of the contracted amount as a cancellation fee and will return the remaining fifty percent (50%) to Artist. If CCB receives such notice on or after August 20, 2019, or if Artist fails to staff its table through the end of the Event or otherwise forfeits its table for violating this contract, then one hundred percent of the contracted amount cancelled is due and non-refundable. CCB reserves the right to resell or otherwise reassign canceled or forfeited tables.
- Restriction or Termination by CCB
CCB may restrict or remove any table that CCB, in its sole discretion, believes is objectionable, inappropriate or illegal. If CCB restricts or removes such a table, no refund will be due to Artist. CCB may also terminate this contract effective upon written notice of termination if Artist (a) breaches any of its obligations under the contract or (b) is adjudicated as insolvent, declares bankruptcy, or files or has filed against it, any petition in bankruptcy, or fails to continue its business. In either of these cases, CCB shall have no obligations, expressed or implied, to refund any payments previously made.
- Additional Terms and Conditions
Any matters pertaining to the Event and not specifically covered by the terms and conditions of this Agreement shall be subject to determination by CCB in its sole discretion. Any amendment or modification to this contract must be in writing and signed by CCB.
If any term of this Agreement is declared invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect. This Agreement shall be binding upon Artist’s heirs and successors, and constitutes the entire agreement between Artist and CCB. CCB obligations are expressly conditioned upon Artist’s full performance of this Agreement including, without limitation, payment and actual participation in the Event as an Artist.